Cabana
Free Tool

Free Vacation & PTO Policy Generator

Answer a few questions and get a ready-to-use vacation or PTO policy in seconds — formatted, legally aware, and customized for your company.

1
Your Company
2
PTO Structure
3
Rules

We'll flag relevant legal requirements in your policy.

FAQ

Vacation & PTO policy generator — frequently asked

How does a vacation policy generator work?
You answer a few questions about how your company handles time off — accrual vs. lump sum, how many days per year, carryover rules, payout on separation, and which states you have employees in. The generator assembles a complete, formatted policy document from your answers in seconds, including notes for states with their own PTO laws.
Is this a free company vacation policy generator?
Yes. Building your policy is free and doesn't require a credit card. We ask for your email to send you the finished document and to add you to our occasional newsletter for small-team operators — you can unsubscribe anytime.
What's the difference between a vacation policy and a PTO policy?
"Vacation" traditionally refers to time off for rest and travel, while "PTO" (paid time off) is the broader term — it usually bundles vacation, personal days, and sometimes sick time into one bank. Most small businesses today use PTO as the umbrella term, which is why this generator covers both.
Is the policy this generates legally compliant for my state?
The generator includes specific notes for states with unique PTO laws — including California, Colorado, Montana, Oregon, Washington, and others — covering things like use-it-or-lose-it restrictions and mandatory payout on separation. That said, it produces a starting template, not legal advice. Have it reviewed by an employment attorney before you roll it out, especially if you have employees in multiple states.
Can I edit the policy after I generate it?
Yes. The document is yours — copy it into your handbook, HR system, or offer letters, and edit any section to fit your business. Nothing about it is locked.
Does this replace a PTO tracking tool?
No — this generator produces the written policy, not a system for enforcing it. Once your policy is set, you still need a way to track requests, approvals, and balances day to day. That's what Cabana does, right inside Slack.

Want more detail first? Read our guide to vacation policy generators →